Create an application

Create an application

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Check with your organisation administrator regarding internal procedures before creating an application.

First time applicants should refer to the pre-application checklist before proceeding.

Click to expand/collapseCreate a licence application

1.Click the Applicant Tasks menu.

2.Select Create Licence.

3.Choose the Programme, Project and Works Batch.

Most organisations will only need to use the Default Programme, Project and Works Batch.

4.Select the Licence Type.

5.Select the Licensing Authority that you want to apply to. This should be the authority governing the road that you wish to excavate.

6.Click Create.

DefaultProgrammeCreateLicence

If you are applying for a T2-T3 licence, a Road Engineering Assets declaration is displayed. Please ensure you read this carefully before proceeding.

7.A draft application will be created to enter your application details. Carefully read the instructions on each tab and provide the relevant information.

8.The application will remain in the draft stage until you are ready to submit the application to the licensing authority for processing.

9.When the application is finished, select Submit Application.

The local authority will be notified that a new application has been made and is ready for processing.

Click to expand/collapseFill in the application details and provide supporting documentation

To apply for a road opening licence, all relevant road work and traffic management information must be supplied.  Please check all tabs showing the Exclamation symbol symbol and ensure that all mandatory information has been entered.

Validation messages will be shown for any fields that have not been entered and where the data provided may need to be checked.

MRL_Application_Tabs_Error

Please ensure that you step through each screen and provide the requested information.

Applications for a T1 or T4

•If you are creating a T1 notification, please refer to the T1 Road Opening topic.

•If you are creating a T4 Emergency Roadworks notification or application, please refer to the T4 Emergency Roadworks topic.

Overview of information required when making an application

This will include:

•Work Segments

•Use the map to pinpoint the excavation(s) and provide the surface and material details and excavation measurements.

Map excavations

•Works Details

•Purpose of the works and dates for when you plan on carrying out the works.

•Maps. Attach all relevant maps showing the location of the excavations you will be carrying out.

•Licence Category (applies to T2-T3 licence). Choose the appropriate licence category for the works to be carried out. The maximum allowed excavation area, validity period and the recommended advance notification period will be shown.

•Validity Period Start Date. Before entering a start date please refer to the advanced notification period shown for the Licence category. The start date cannot be before today's date and should also allow for the minimum advanced notification period. The end date will be automatically calculated based on the start date + the validity period as defined by the licensing authority.

Advanced Notification Period.

Applications that do not comply with the advised notice period will be processed only at the discretion of the licensing authority. Fees for unprocessed applications may still apply.

•Insurance policies. Your default insurance policies will be automatically attached to the application. Contact the RMO if you require changes to your insurance policies.

•Traffic management. A traffic management plan will need to be provided that has taken all traffic issues and assets into consideration.

•Attachments/Documents. Files such as pre-works images, drawings or other supporting documentation can be attached to the application using the attachments tab. Documents can be added at any time via Documents.

 

Refer to the following topics for more details on the information collected on an application:

❖Work Segments

❖Works Details

❖Traffic Management

❖Assets Affected

❖Standard Conditions
Click to expand/collapseSubmit the application to the licensing authority

1.Select the Submit the Application button shown on the sidebar.

Submit application

2.If there is any mandatory information that you have not provided, or any details that do not comply with the licensing authority limits and rules (such as the intended start date of works), a popup box will be displayed indicating that there are Validation Issues.  To view the details of the issues found and to make the required changes, refer to each licence form tab showing an exclamation symbol (as shown below). Validation messages will be shown for any fields that have not been entered and where the data provided may need to be checked.

MRL_Application_Tabs_Error

Click Confirm.

 

Email updates

A notification will be issued to processing users in the licensing authority to inform them that a new application has been submitted for processing.  As the applicant, you will be informed via email if the licensing authority needs any further information from you or any changes made to your application.