Licensing Authority Roles
User groups have been replaced with Teams and Roles.
This section highlights the changes that licensing authority organisation administrators should be aware of.
Roles for the managing the processing of licences
Do not use the applicant manager features without first consulting with the RMO support.
Role |
Description |
|---|---|
Approver |
Gives the user the ability to approve application licences, pushing them into the agreement stage |
Closeout |
Gives the user the ability to review and close licences. |
Condition Approver |
Gives the user the ability to act as the condition approver on licences. |
Conditioner |
Gives the user the ability to condition licences. |
Finance Manager (Local Authority) |
Gives the user the ability to push a Licence from payment approval to granted or to refused. |
Inspector |
Gives the user the ability to create/publish inspections, sign off of works and the works programme. |
Inspector Approver |
Gives the user the ability to create/publish inspections, sign off of works and the works programme. |
Processor |
Gives the user the ability to interact with the licences at the processing stage. |
View Only (Licensing Authority) |
Gives the user the ability to search for all licences within the authority via use of the search function. |
Roles for Managing Internal Applications
Do not use the applicant manager features without first consulting with the RMO support.
Role |
Description |
|---|---|
Applicant |
Can create and manage licences. |
View All Applicant |
Can view all licences in all programmes regardless of team membership. |
Programme Administrator |
Can create programmes and has programme manager rights on all programmes regardless of team membership.
|
Programme Manager |
Can manage all programmes and projects to which access is granted through team membership.
|
Project Manager |
Can manage all projects to which access is granted through team membership.
|
Contractor |
Allows a user with this role to be added to as a “Contractor” for a Licence application and also within the works programme. |
SLG Card Holder |
Allows a user with this role to be used in the works programme |
Allows a user with this role to be used in the works programme
Organisation Administration
Role |
Description |
|---|---|
Licensing Authority Administration |
Allows administration of the Licensing process configuration for the authority. Allows administration of users, teams and roles within the organisation. |
Organisation Administrator |
Allows administrations of all users within the organisation
|
Department Administrator |
Allows administration of users within a single department. This role will be used in the future once the departments feature has been enabled.
|
Teams
User Groups have been replaced with a fixed set of Roles. These are assigned to users and Teams to provide “groups”. From a Licensing Authority perspective, there are two applications of the team concept that are of importance:
•Licensing Areas
The team now sets which users assigned to a licensing area. These teams are configured on the screen:
Settings > Your Organisation > Licensing > Licensing Areas
•Conditioning Teams
This replaces conditioning areas in the previous version of MRL. Once a team has been made a conditioning team, it will be possible for the Conditioner Approver to invite that team to condition a licence. Users in the team who have the Conditioning Role will be notified that their team was invited to condition the licence and this notification will appear in Licence Tasks, under Conditioning.
Settings > Your Organisation > Licensing > Conditioning Teams.
Managing Team Members
Users can be added and removed from teams by using the Users or Teams options from Settings > Your Organisation.
The user group configurations in the previous version of MRL have been migrated into Teams where appropriate.
The relevant roles have automatically been assigned to your users.