Conditioners can review the application and select the Conditions tab to add specific conditions to the licence. Members of any conditioning groups who are automatically assigned to new applications will receive a notification informing them that application is ready for conditioning.

Add Condition: To create a new condition, click the Add Condition button.

Add Condition Template: New conditions can be created by using condition templates.

Invite Team: Additional teams can be invited to condition the licence.

Approve / Deny Conditions: All sanctioned conditions should be approved.

Any conditions proposed which the conditioning approver does not feel are necessary or appropriate denied.

Team Sign off: Each conditioning team can indicate when they have added conditions and are ready to sign off.

When conditioning has been completed, and all new conditions approved or denied, it can be submitted for Approval.

There are occasions when a licence must be fast tracked through conditioning. In these cases, it is important that all conditioning departments are made aware of this so that they can complete conditioning the licence before it is moved to Approval stage. In the case of users from conditioning departments who are not regular users of the system a notification is required to be sent alerting them to the licence.

A Conditioner or Conditioner Approver can highlight that the conditioning of a particular licence is a priority.

This makes the licence visible on the Conditioning > Priority Conditioning sub menu of the Licensing Tasks screen.

1.Open the licence and choose the Priority Condition option shown on the sidebar.

2.Enter the date that conditioning should be completed by.

To de-prioritise, or to change the date for completion of conditioning, select the Deprioritise Conditioning option.

Click the Add Condition button.

1.Select a Conditioning Team, choosing from the teams you are a member of.

2.Enter a clear and concise title for the condition.

3.Enter the condition details in the description box.

4.Enter a fee, where applicable.

5.Use the Attach File(s) button to upload any files relevant to the condition.

NOTE: If the condition is frequently applied as a specific condition then it can be added to the condition template via the template conditions settings..

The next time the condition is to be used, the condition can be selected from the Use a condition template list.

To add a condition using an existing condition template:

1.Click Add Condition Template

2.Tick the condition templates you wish to use

3.Click Add Selected.

The conditions will appear on the conditioning screen. To make an changes that may be required for use on the current licence, click Edit and update the details as necessary.

1.Click Invite Teams.

2.Select the teams you wish to invite to participate in the conditioning

3.Click Confirm.

A sign-off option will be available to each team.

Conditions can be approved by using the Approve button shown below each condition.

Alternatively, if you are a Conditioning Approver, you can select the Approve Licence action and all unapproved conditions will be automatically approved.

When the conditioners have added the conditions they feel are appropriate the Condition Approver can review these and choose which to approve or deny.

Approving multiple conditions at one time.

A Conditioner Approver can use the Submit for Approval action to automatically approve all pending conditions and move to licence to the Approval stage.

If a licence has been pushed to the approval stage, but conditions need to be altered, the Approver can select the Re-Open Conditioning action from the sidebar.